Operations Coordinator I
Olgoonik is an Equal Opportunity Employer EEO AA M/F/Vet/Disability Overview:
The Operations Coordinator is responsible for providing support services and analyzing operations and business practices to ensure the unit continuously builds and improves upon existing operations.
The incumbent will provide critical continuity for the operations of the supported office within the Domestic Operations Directorate of the US Department of State Bureau of Diplomatic Security.
Primary
Responsibilities:
Support assigned supervisor and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements; Assist the supervisor and other senior staff with overall operations, providing assistance and helping streamline and improve processes; Provide assistance to management in the planning, staffing, and resourcing of operations, and assist with measures to improve the effectiveness and efficiency of the planning process; Assist with preparation of reports, documents, and briefings on operations for fellow staff and multiple levels of management; Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional; Propose edits and improvements to and implement standard operating procedures; Edit reports, memoranda, and other documents for content and grammar; Ensure all administrative, logistical, and other support areas are coordinated for office operations and events; Provide various additional administrative, logistical, and operational functions as required.
Supervisory
Responsibilities:
Supervisory responsibilities are not anticipated.
Education and/or
Experience:
Bachelor's Degree and two years relevant experience; Knowledge, Skills, and Abilities:
Demonstrated understanding of administrative operations and program or project management; Ability to multi-task on time-sensitive assignments and strong attention to detail; Ability to work effectively with minimum guidance in a constantly evolving unit; Demonstrated proficiency with Microsoft Office - SharePoint, Word, Excel, PowerPoint, and Outlook; Experience drafting and editing US government reports and documents; Working familiarity with Department of State regulations such as the Foreign Affairs Manual, Foreign Affairs Handbook, Department of State Acquisition Regulation, etc.
; Ability to work independently on projects and issues within overall policy guidelines.
Certificates, Licenses, Registrations:
None.
Security Clearance:
SECRET Level Required Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a US government administered Investigation.
Must be a US Citizen.
Must also be able to maintain a US Government SECRET clearance.
COVID-19 Vaccination Required:
Olgoonik is subject to the Executive Order (EO) 14042 requiring COVID vaccinations for federal contractors.
Beginning Dec.
8, 2021, all Olgoonik employees, must have received or be willing to receive the COVID -19 vaccination before the start date to be considered for this position.
Proof of vaccination is required before the start date.
For more information please click the below link:
https:
//www.
olgoonik.
com/employee-resources-for-covid-19-vaccine-requirement/ Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel:
Travel is not anticipated.
Work Environment:
The work environment is that of a standard business office, with equipment, computers and software commonly associated with the standard office environment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Operations Coordinator is responsible for providing support services and analyzing operations and business practices to ensure the unit continuously builds and improves upon existing operations.
The incumbent will provide critical continuity for the operations of the supported office within the Domestic Operations Directorate of the US Department of State Bureau of Diplomatic Security.
Primary
Responsibilities:
Support assigned supervisor and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements; Assist the supervisor and other senior staff with overall operations, providing assistance and helping streamline and improve processes; Provide assistance to management in the planning, staffing, and resourcing of operations, and assist with measures to improve the effectiveness and efficiency of the planning process; Assist with preparation of reports, documents, and briefings on operations for fellow staff and multiple levels of management; Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional; Propose edits and improvements to and implement standard operating procedures; Edit reports, memoranda, and other documents for content and grammar; Ensure all administrative, logistical, and other support areas are coordinated for office operations and events; Provide various additional administrative, logistical, and operational functions as required.
Supervisory
Responsibilities:
Supervisory responsibilities are not anticipated.
Education and/or
Experience:
Bachelor's Degree and two years relevant experience; Knowledge, Skills, and Abilities:
Demonstrated understanding of administrative operations and program or project management; Ability to multi-task on time-sensitive assignments and strong attention to detail; Ability to work effectively with minimum guidance in a constantly evolving unit; Demonstrated proficiency with Microsoft Office - SharePoint, Word, Excel, PowerPoint, and Outlook; Experience drafting and editing US government reports and documents; Working familiarity with Department of State regulations such as the Foreign Affairs Manual, Foreign Affairs Handbook, Department of State Acquisition Regulation, etc.
; Ability to work independently on projects and issues within overall policy guidelines.
Certificates, Licenses, Registrations:
None.
Security Clearance:
SECRET Level Required Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a US government administered Investigation.
Must be a US Citizen.
Must also be able to maintain a US Government SECRET clearance.
COVID-19 Vaccination Required:
Olgoonik is subject to the Executive Order (EO) 14042 requiring COVID vaccinations for federal contractors.
Beginning Dec.
8, 2021, all Olgoonik employees, must have received or be willing to receive the COVID -19 vaccination before the start date to be considered for this position.
Proof of vaccination is required before the start date.
For more information please click the below link:
https:
//www.
olgoonik.
com/employee-resources-for-covid-19-vaccine-requirement/ Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel:
Travel is not anticipated.
Work Environment:
The work environment is that of a standard business office, with equipment, computers and software commonly associated with the standard office environment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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