Mission Support Assistant
Company DescriptionFounded in 2017 and headquartered in Manassas, Virginia, Toomey Technologies is a SBA certified HUBZone, and Woman Owned Small Business experienced in Program Management and Solution Implementation support services.
With a hands-on approach, Toomey develops and integrates people, processes, and technologies to manage our customers' projects to a successful conclusion by providing detailed scheduling, tracking, and resource allocation processes to ensure a quality result that is timely, on target, and affordable.
Our diverse and talented personnel provide structure to develop and execute strategies to maximize mission success.
We apply in-depth industry knowledge, analytics expertise, and strategic acumen to design the right solution for our customers' needs.
Once the strategy is in place, we help communicate the changes and promote adoption among stakeholders.
Job DescriptionWe are seeking a high energy, forward thinking, organizer and planner with executive-level experience, familiar with DoD Front Office operations, and the ability to function independently and as part of a team.
The Mission Support Assistant is responsible for assisting staff members and supporting the day-to-day management of all administrative within the Front Office.
The qualified candidate will be responsible for the daily action intake, appointment scheduling, and action/task file management.
Greet visitors, process appointment requests, receive and relay messages, and maintain professional decorum.
Answer incoming calls and inquiries from visitors, using utmost discretion in screening and referring calls/visitors to the appropriate staff member or attorney.
Respond to routine and highly technical requests for information such as status reports, suspense dates for matters requiring regulatory compliance, and similar information readily available in files and databases.
I Independently control and manage all incoming correspondence and staff actions.
Track time-sensitive correspondence Responsible for the maintenance of records and all files ensuring they are properly managed in accordance with the Agency's Records Management Policies.
Qualifications Active Secret Clearance is required BA degree is preferred but not required Must have 5-7 years executive support experience supporting a DOD customer.
Excellent communication skills.
Strong knowledge of SharePoint, documentation repository, and Adobe.
Experience with MS Teams and collaboration tools.
Ability to work effectively both independently and within a team environment.
Expert proficiency with Microsoft Office Suite; especially Word and Outlook.
Additional InformationOnly qualified candidates will be contacted.
Be sure to keep an eye on your spam or junk folders in case our emails end up in there! Please, no phone calls directly to our business, CEO, hiring managers, or recruiters.
Due to the high volume of applicants, we typically receive for our career openings, we are not able to do phone interviews until later stages of the hiring process.
Toomey Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer.
At Toomey we don't just accept differences - we support them, celebrate them, and as a company, we thrive on them.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
We actively look for and hire people who bring new perspectives and experiences to our company.
All qualified applicants will receive consideration for employment without regard to race, religion, gender, disability, age, or veteran status.
Recommended Skills Administration Adobe Collaborative Softwares Communication Databases File Manager Estimated Salary: $20 to $28 per hour based on qualifications.
With a hands-on approach, Toomey develops and integrates people, processes, and technologies to manage our customers' projects to a successful conclusion by providing detailed scheduling, tracking, and resource allocation processes to ensure a quality result that is timely, on target, and affordable.
Our diverse and talented personnel provide structure to develop and execute strategies to maximize mission success.
We apply in-depth industry knowledge, analytics expertise, and strategic acumen to design the right solution for our customers' needs.
Once the strategy is in place, we help communicate the changes and promote adoption among stakeholders.
Job DescriptionWe are seeking a high energy, forward thinking, organizer and planner with executive-level experience, familiar with DoD Front Office operations, and the ability to function independently and as part of a team.
The Mission Support Assistant is responsible for assisting staff members and supporting the day-to-day management of all administrative within the Front Office.
The qualified candidate will be responsible for the daily action intake, appointment scheduling, and action/task file management.
Greet visitors, process appointment requests, receive and relay messages, and maintain professional decorum.
Answer incoming calls and inquiries from visitors, using utmost discretion in screening and referring calls/visitors to the appropriate staff member or attorney.
Respond to routine and highly technical requests for information such as status reports, suspense dates for matters requiring regulatory compliance, and similar information readily available in files and databases.
I Independently control and manage all incoming correspondence and staff actions.
Track time-sensitive correspondence Responsible for the maintenance of records and all files ensuring they are properly managed in accordance with the Agency's Records Management Policies.
Qualifications Active Secret Clearance is required BA degree is preferred but not required Must have 5-7 years executive support experience supporting a DOD customer.
Excellent communication skills.
Strong knowledge of SharePoint, documentation repository, and Adobe.
Experience with MS Teams and collaboration tools.
Ability to work effectively both independently and within a team environment.
Expert proficiency with Microsoft Office Suite; especially Word and Outlook.
Additional InformationOnly qualified candidates will be contacted.
Be sure to keep an eye on your spam or junk folders in case our emails end up in there! Please, no phone calls directly to our business, CEO, hiring managers, or recruiters.
Due to the high volume of applicants, we typically receive for our career openings, we are not able to do phone interviews until later stages of the hiring process.
Toomey Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer.
At Toomey we don't just accept differences - we support them, celebrate them, and as a company, we thrive on them.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
We actively look for and hire people who bring new perspectives and experiences to our company.
All qualified applicants will receive consideration for employment without regard to race, religion, gender, disability, age, or veteran status.
Recommended Skills Administration Adobe Collaborative Softwares Communication Databases File Manager Estimated Salary: $20 to $28 per hour based on qualifications.
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