Facilities Coordinator

Company Name:
National Rural Electric Cooperative Association
The National Rural Electric Cooperative Association (NRECA), with offices in Arlington, VA and Lincoln, NE is the trade association for over 900 consumer-owned electric cooperatives serving more than 42 million people. NRECA is committed to harnessing the strength of America's electric cooperatives into a single powerful voice. NRECA has won the following awards over the past few years:
100 Best Places to Work - ComputerWorld Magazine
50 Greatest places to Work - AARP
50 Best Places to Work - The Washingtonian
CARE Award Recipient - Recognizing organizations that promote a positive work-life balance
At NRECA, we work with people who are leaders in their fields, they are down-to-earth, hardworking professionals committed to helping our members serve their communities. Our work is interesting and constantly evolving and requiring new skills to meet the evolving needs of a dynamic industry. In this collegial, inclusive work environment, united around the compelling purpose and history of electric cooperatives, we thrive. And topping it off, NRECA cares about each person's overall well-being, encouraging health, financial security, and a sustainable work/life balance.
EEO/AA-M/F/Disability/Protected Veteran Status/Genetic Data
Summary
The Facilities Coordinator is responsible for coordinating various services delivered by the Building Operations work unit and for providing back-up support for various functions and systems. The incumbent will coordinate fire and life safety training, develop and maintain work unit publications and materials, maintain the central filing system, operate and maintain the building fitness centers, assist in coordination of internal NRECA office moves, and provide back-up support for Building Operations team. All responsibilities shall be performed to provide exceptional customer service and business advice in accordance with NRECA policy and professional standards.
Purpose and Mission
1. Fire Life Safety coordination, training, and maintenance.
a. Coordination and implementation of policies, procedures, and protocol.
b. Scheduling of at least two fire drills for each building annually, including tenant communications.
c. Coordinate and schedule CPR and AED training for employees and maintain documentation.
2. Develop and maintain various work unit publications and materials.
3. Maintaining the central filing system:
a. Maintenance of lease files, contract files, invoices, correspondence, and project files for all NRECA buildings or leased facilities.
b. Update and maintain the Building Operations department internal electronic file sharing site. Keep all documents and information current and relevant.
c. Ensuring certificates of insurance are current for tenants and vendors.
4. Operation and maintenance of Fitness Centers located at 4301 and 4401 Wilson Blvd.
5. Internal NRECA office moves and relocations.
a. Assist in scheduling of internal NRECA office moves, communicating and coordinating with IT department and mailroom.
b. Coordinate move procedures with employees and staff and assemble necessary documents, move request forms and diagrams. Supply employees with moving crates as necessary.
c. Request quotations for any necessary furniture purchases and provide information to furniture approver.
d. Work with vendors to schedule and facilitate moves. Schedule any necessary cleaning or painting with appropriate vendors.
6. Building Operations back-up support including:
a. Filling-in for tenant coordinator / reception staff, responding to tenants, guests, and vendors, and resolving issues.
b. Organizing and coordinating tenant events and activities.
c. Administration of facilities management system and repository.
d. Building safety and security, assisting in electronic access control/cardkey distribution, emergency evacuation coordination, access control system, and maintenance services.
7. Performs other special projects or duties as assigned.
Requirements and Qualifications
Associates degree and facility/property management experience
2 - 5 years practical experience in facility or property management
Basic knowledge of facilities management systems
Extensive Microsoft Office Suites knowledge
Basic knowledge of facilities management systems
Amount of Travel
Job Title : Facilities Coordinator
Location : Arlington, VA, US

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