Office Assistant

Company Name:
Department of Defense
United States Citizens Excepted Service Time-Limited Full Time Congress created the Office of the Special Inspector General for Afghanistan Reconstruction (SIGAR) to provide independent and objective oversight of Afghanistan reconstruction projects and activities. SIGAR conducts audits and investigations to promote efficiency and effectiveness of reconstruction programs and detect and prevent waste, fraud, and abuse.
About the Position:
This position is located in Arlington, VA, Office of the Special Inspector General for Afghanistan Reconstruction (SIGAR). The incumbent will perform a wide variety of administrative duties for and on behalf of the Director of Security relating to the day-to-day support of SIGAR's administrative options.
Who May Apply:
Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. SeeProof of Eligibility for an extensive list of document requirements for all employment authorities.
United States Citizens May be designated Mission Essential Executive Branch Confidential Financial Disclosure Report SF312 Classified Information Nondisclosure Agreement May require a valid Driver''s License Secret Security Clearance Travel to Afghanistan
You will perform a wide variety of administrative duties for and on behalf of the Director of Security relating to the day-to-day support of SIGAR's administrative options.
You will provide general office support as required to include greeting and receiving guests to the SIGAR Arlington office, receiving and screening incoming telephone calls; and exercises maximum tact, diplomacy, and judgment to determine which calls should be referred to other staff members, etc.
You will provide accurate and timely information, use correct spelling, grammar, format, and the arrangement of materials and interacting; and will be punctual and maintain excellent attendance.
With the direction of the supervisor, you will maintain informal records and prepare data summaries and/or narrative analyses for inclusion in routine and special reports, and/or testimonials or other presentations.
You will make appointments based on knowledge of schedules, priorities, and established policies, rescheduling appointments as needed.
You will make arrangements for meetings and conferences by scheduling rooms, contacting attendees, and preparing materials needed for meetings.
You will maintain office files in accordance with standard filing practices.
You will use office automation systems and various software packages to accomplish the work.
You will prepare correspondence, reports, records, statistical and narrative material, and messages in final format.
You will use knowledge of software utilities and function commands to manipulate text to accomplish formats, revisions, deletions, and additions and use judgment in selecting spacing, arranging material, and ensuring proper punctuation, capitalization, spelling, grammar, arithmetic, etc.
You will provide transportation to executive staff as required and ensure the safe operation and care of government-owned vehicles and assist with agency transportation requirements as necessary.
You will assist with agency-related logistics requirements to include office relocations, movements of furniture, supplies and information technology-related equipment.
In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: work which includes customer service, administrative support, answering telephones, using correct spelling, grammar, format, and the arrangement of materials; and interacting with the public. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:
Customer Service Experience
Administrative Support Experience
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the GS-06 grade (or equivalent).
Other Requirements: Click here for expanded definitions.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
One year trial/probationary period may be required.
Direct Deposit of Pay is Required.
This position is in Career Field 51
This position may be considered essential to the overall support of the SIGAR mission. If considered emergency essential, failure to meet emergency essential requirements may result in separation for the efficiency of the Federal Service (Ch. 75, Title 5 USC; FPM Ch. 752).
Incumbent may be required to submit an Executive Branch Confidential Financial Disclosure Report.
Incumbent must complete a Form SF 312, Classified Information Nondisclosure Agreement.
Position is Non-Critical Sensitive (2) requiring the incumbent be able to obtain and maintain a Secret security clearance.
Incumbent may be required to operate an official vehicle and provide a copy of a valid driver's license
This position may require travel to Afghanistan.
Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. See Interagency Career Transition Assistance Program (ICTAP) for more information. Additional information about the program is on OPM''s Career Transition Resources website.
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Friday, July 25, 2014 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents (to include SF-50 if applicable) from your USAJOBS account or your application will be incomplete .
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Merit Checklist and Proof of Eligibility.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Your resume :
Your resume may be submitted in any format.
If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
If you are relying on your education to meet qualification requirements : You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified." See: Transcripts and Licenses
Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The "Proof of Eligibility" document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.
If you are unable to apply online or unable to upload your supporting documents follow the directions located at: Faxing Applications and Documents The Vacancy ID is 1168897. You will need the questionnaire, View Occupational Questionnaire, to complete your faxed application.

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person''s personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.
The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described in the USAJOBS Resource Center.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
Reemployment of Annuitants:
Reemployed Annuitants may be eligible for appropriate pay rate for the position without a reduction in pay or of the annuity. As a result, the salary of the annuitant is not offset by the amount of the annuity received for the period of employment.
Applicants should send a resume by electronic transmission, to sigar.pentagon.m-s.mbx. or fax Attention: Human Resources - Administrative Assistant Announcement.

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