Administrative Specialist, GS-301-9 DE

Company Name:
Other Agencies and Independent Organizations
Any US citizen
This opportunity is also open to status candidates only under announcement SBE-2014-0004.
This announcement will close on 09/02/2014 or on the date 50 applications are received, whichever occurs first. Permanent Full-time NSF has the advantages of a small agency environment that fosters collaboration, creativity and opportunities to contribute to major agency-wide projects. Consistently ranked by its employees as one of the top federal agencies in managing its workforce, NSF maintains a creative, flexible, and collegial atmosphere and is respected in both the federal and scientific arenas for its work in promoting science, technology, education and management best practices. Join our team at one of the best places to work in the federal government and use your knowledge and imagination to keep NSF at the frontier of discovery!
More about NSF.
This announcement is for an Administrative Specialist in the Office of the Assistant Director in the Directorate for Social, Behavioral, and Economic Sciences (SBE). SBE supports the research that underlies such findings, as well as other research that builds fundamental knowledge of human behavior, interaction, and social and economic systems, organizations and institutions. U.S. citizenship; Background investigation; Preview questions at bottom of Qualifications & Evaluations--see tab above Selective Service registration required for male applicants, unless exempt. The primary purposes of this position are to provide administrative support for the management and business activities of the Office of the Assistant Director (OAD) and strategic planning efforts of SBE, to support the senior leadership team by conducting research and analysis on subjects, and to manage the day-to-day operations and activities of the OAD. This position serves as back-up to the secretary to the Assistant Director. Specific duties include the following:
Research and Analytical Support
Conducts research and analyzes information on NSF's administrative policies and develops standard operating procedures;
Plans and executes annual certifications and data calls, extracting data and drafting responses;
Leads a team in reviewing SBE's administrative processes, practices and procedures and takes action on changes that may be required;
Conducts periodic studies to evaluate SBE internal policies and office procedures for efficiency and consistency with administrative polices;
Develops recommendations to ensure compliance with SBE and NSF guidance;
Develops, implements and evaluates policies and procedures for effectiveness in supporting SBE administrative objectives.
Administrative and Logistical Support
Serves as a confidential assistant to the Deputy Assistant Director;
Plans and coordinates complex business activities;
Schedules meetings and prepares and distributes meeting materials;
Plans, monitors, and coordinates the calendar for the Division Director;
Reviews, prepares, and provides administrative guidance to the Division staff;
Provides logistical support to Merit Review Panels, Committee of Visitors meeting, and Advisory Committee meetings;
Assist with processing proposal actions in support of the merit review process.
OAD Administrative Support
Prepares travel arrangements for the AD, DAD, and senior staff and visitors;
Maintains a variety of operational files and records;
Assists with the procurement of office supplies and equipment;
Greets and receives guests to the Division;
Answers, screens and refers telephone callers;
Reviews, screens, forwards or personally handles incoming mail;
Serves as the OAD timekeeper;
Manages the day-to-day administrative operations of the OAD.
Education may be substituted for experience as described in "Qualifications." Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience
You must meet eligibility and qualification requirements within 30 days of the closing date.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This is a non-bargaining unit position. Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.
Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.
The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least "Very Good."
To preview questions please click here. To qualify at the GS-9 level, you must have one of the following:
One year of specialized experience equivalent to the GS-7 level in Federal service applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature. Examples of specialized experience include: serving as a personal assistant in a confidential capacity to a senior agency official; performing management planning, meeting planning, and coordinating and organizing policy activities; performing various administrative duties independently; and completing special assignments of a high priority and sensitive nature. OR
Possess a master's or equivalent graduate degree. OR
Possess 2 full years of progressively higher level graduate education leading to such a degree. OR
Possess a combination of post high school education and experience that together meet the qualification requirements for this position
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide. If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position. If you are eligible under a special appointing authority (e.g., veterans appointment
authorities; persons with an intellectual disability, severe physical disability or psychiatric disabilities); or ICTAP/CTAP, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:
1. Veteran's Preference Documentation (DD-214 and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)
2. Documentation of Schedule A Certification - from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.
3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s). You may check the status of your application at any time on the USAJOBS website. This announcement may be used to fill like positions in other organizations within the National Science Foundation.
Relocation expenses will not be paid.
Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources
Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.
For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide. !benefits.hms?orgId=4&jnum;=28791

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