Senior Manager, Procurement

Building upon a strong foundation of science, partnership and field demonstration, CI empowers societies to responsibly and sustainably care for nature, our global biodiversity, for the well-being of humanity. We imagine a healthy, prosperous world in which societies are forever committed to caring for and valuing nature, for the long-term benefit of people and all life on Earth. Founded in 1987, CI is headquartered in the Washington, D.C. area and employs more than 800 staff in 30 countries on six continents, and has nearly 1,000 partners around the world. Reporting to the Vice President, External Grants & Contracts, the Senior Manager for Procurement will be responsible for the development of policies, procedures, systems and training for procurement activities necessary for the implementation of CI's programs across the globe. The Senior Manager, Procurement works closely with grants, programs, finance, risk management and business development staff to ensure the highest quality implementation and compliance with donor procurement policies and requirements. CI's programs receive generous financial support from a wide range of donors including the US government, multilateral institutions such as the World Bank, GEF and development banks, corporate entities and private foundations. This position will be responsible for ensuring that CI's procurement practices are in compliance with all applicable donor and organizational policies, demonstrating a responsive customer-service oriented approach with internal stakeholders, and continuously improving processes and policies to adapt to changing business needs. This position will be directly involved in negotiating larger contracts, providing direct assistance to programs in the drafting of procurement documents and selection processes for contracts ranging in size from a few thousand US dollars to close to $1 million US dollars, ensuring strong systems are in place to manage and monitor contracts for goods and services and providing high quality training and assistance to CI programs and field offices. RESPONSIBILITIES The Senior Manager, Procurement will be responsible for: Establishing policies, procedures and standards for CI program's administration of contracts for goods and services including oversight of sub-recipient procurement practices and ensuring that procurement practices are being followed according to these established standards; Maintain, update and disseminate documentation and job aids related to procurement policies and procedures; Monitor, interpret and explain donor regulations governing purchasing and contracting activities, including but not limited to US government, multilateral institutions such as the World Bank, GEF and development banks, corporate entities and private foundation; Provide training to CI programs and grant managers in the planning, organizing, reviewing, negotiating and awarding of contracts and purchase agreements. This position includes training budget-holders across a range of functions and reviewing existing procurement procedures of CI field offices; assist programs in drafting terms of reference for consulting agreements, assist programs by developing and issuing Requests for Proposals for goods and services, including developing and supporting evaluation and review criteria as well as documentation of the selection process, assist programs by drafting contracts and agreements with appropriate flow down provisions, ensure accuracy of contract data in ERP system; Provide direct procurement assistance to programs including: Work collaboratively and in partnership with the general counsel's office, finance, risk management, development and the lead implementing program to troubleshoot and problem solve procurement questions, procurement-related donor inquiries and findings, and make recommendations for sub-recipient non-performance or non-compliance; Establish standard performance and compliance benchmarks and indicators for understanding and evaluating procurement risk and compliance, working closely with internal stakeholders, present findings to senior leadership and make recommendations for process and policy improvement. Other duties as assigned by supervisor. WORKING CONDITIONS This position is based in CI Headquarters in Arlington, VA. This is a full-time position. Work is typically performed in an office environment. The position may require occasional international travel. QUALIFICATIONS Required The successful candidate will have: Bachelor's Degree, with at least 5 years of relevant procurement management experience in support of an international not for profit organization; Demonstrable experience of solving complex issues through analysis and achieving a clear way forward; Knowledge of Federal awards (assistance, contracts) including 2CFR200 and Federal Acquisition Regulations; Deep understanding of procurement policies of the World Bank, GEF, European bi-laterals and other multi-lateral agencies; Highly developed interpersonal and communication skills including influencing and negotiation; Experience socializing and institutionalizing policies and procedures; Ability to be flexible and work in a changing environment and with a cross functional team; Highly organized with superior attention to detail; Strong administration skills, a proven ability to develop filing systems and databases; High proficiency in office applications such as MS Word and Excel; Strong writing and business communication skills. Preferred Written and spoken fluency in Spanish or French. Please also include a cover letter upon applying. Are you a returning applicant? Previous Applicants: Email: Password: If you do not remember your password click here.

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