Legal Office Administrative Coordinator/Paralegal Job

Legal Office Administrative Coordinator/Paralegal (Job Number:422436)
Description:
SAIC is seeking a Legal Office Administrative Coordinator/Paralegal to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for International Affairs (OGC/IA).
Duties and Responsibilities:
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Work daily with the Deputy General Counsel, International Affairs and Associate General Counsels
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Provide administrative/paralegal support to the OGC/IA office attorneys.
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Assist with legal administration including the coordinating, assisting, and filing of legal actions for OGC/IA.
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Open and close actions using suspense tracking systems (STS).
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Provide administrative office coordination support in addressing the workload (tracking, organizing and archiving) and knowledge management activities across the government attorneys and contractor staff.
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Coordinate within Administrative Team to ensure administrative actions are completed in accordance with client expectations and with proper level of front desk coverage during office hours.
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Be responsible for workflow task management (action receipt, tasking, and tracking), developing and implementing office knowledge management, including record archive and retrieval and managing and organizing physical and electronic files (office common server drives).
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Track leave, travel, and other absences of office personnel; prepare time sheets; coordinate support for in-processing and out-processing personnel; and travel arrangements chiefly using the Defense Travel System (DTS).
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Be the office coordinator for security and be responsible for maintaining visitor access rosters and logs, implementing security procedures in accordance with regulation and the overall OGC security manager direction.
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Be the office safety coordinator and be responsible for tenant-level safety tasks such as inspecting fire extinguishers.
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Hand carry legal actions to other coordinating offices throughout day;
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Perform editing functions; answer phone calls; escort non-cleared personnel in the office; maintain files; and prepare correspondence
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Support the International Agreements Database (IAD) by performing data entry and scanning of International Agreements.
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Make copies; scan documents; produce files; assist in scheduling and monthly reports; and maintain basic office functions.
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Provide periodic database, indexing, and archival support, to include: analysis of chronological files, review of archival documents, review international agreements, and inputting data from international agreements into the database.
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Prepare daily leadership books
Qualifications:
Education and Experience:
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Bachelor's and 2 years relevant experience or equivalent
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Six years of relevant experience with paralegal/administrative work and knowledge management functions, processes, practices and procedures
Required Qualifications:
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Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice
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The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements
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Ability to read, interpret and understand legal documents
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Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents.
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Ability to leverage established relationships with other DoD components and agencies.
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Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
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Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
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Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
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Strong administrative skills and a strong ability to multi-task.
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Flexibility in order to accommodate time-sensitive and mission-critical work.
Desired Qualifications:
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Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office
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Working knowledge of the Defense Travel System (DTS)
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Familiarity with knowledge management tools including SharePoint, Access databases, etc.
Special Circumstances:
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No travel anticipated
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Military Base access required (Pentagon)
Clearance Requirement:
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Must currently possess or be able to obtain a TS/Sensitive Compartmented Information (SCI) security clearance.
SAIC Overview:SAIC is a premier technology integrator providing full life cycle services and solutions in the technical, engineering, intelligence, and enterprise information technology markets. SAIC provides systems engineering and integration offerings for large, complex projects. Headquartered in McLean, Virginia, SAIC has approximately 15,000 employees and annual revenues of about $4.3 billion.
EOE AA M/F/Vet/Disability
Job Posting: Oct 7, 2016, 12:48:34 PM
Primary Location: United States-VA-ARLINGTON
Clearance Level Must Currently Possess: Top Secret/SCI
Clearance Level Must Be Able to Obtain: Top Secret/SCI
Potential for Teleworking: No
Travel: None
Shift: Day Job
Schedule: Full-time

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