Program Assistant- Maternal and Newborn Health

Overview:
Opportunity in Crystal City, VA
CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today's most effective, evidence-based best practices to improve the lives of people around the world.
The United States Agency for International Development (USAID) has contracted through CAMRIS International partnered with IAP World Services Inc. (IAPWS), to recruit and hire qualified individuals for the following position:
Title: Program Assistant
United States Agency for International Development/Bureau for Global Health/Office of Maternal and Child Health and Nutrition/Division of Maternal and Newborn Health
Application Deadline: n/a
GENERAL DESCRIPTION
The Program Assistant provides support to technical staff, performing a variety of both routine and complex administrative and analytical duties. These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures. This position has potential for professional development and training. To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.
BACKGROUND: BUREAU FOR GLOBAL HEALTH/OFFICE OF MATERNAL AND CHILD HEALTH AND NUTRITION
The USAID Global Health Bureau supports field health programs, advances research and innovation in selected areas relevant to overall Agency health objectives, and transfers new technologies to the field through its own staff's work, coordination with other donors, and a portfolio of grants. Global health issues have global consequences that not only affect the people of developing nations but also directly affect the interests of American citizens. The overall goals of the Global Health Bureau are to End Preventable Child and Maternal Deaths, Achieve an AIDS-free Generation; and Protect Communities from Infectious Disease.
The Office of Maternal and Child Health and Nutrition (GH/MCHN) serves as the Agency's technical and policy lead on maternal and newborn health; child survival; immunization; and nutrition, with a focus on ending preventable child and maternal deaths. Cross-cutting activities managed by the Office in support of this goal address private sector partnerships, social and behavior change communication, multilateral partnerships, gender, and monitoring and evaluation. The Maternal and Newborn Health Division (GH/MCHN/MNH) provides technical and policy leadership, and support to the field, in state-of-the-art approaches to accelerating reductions in maternal and newborn mortality, focusing on the USAID-assisted countries with the highest burdens of mortality and using evidence-based approaches to scale-up proven interventions to address the leading causes of mortality. The Division manages diverse activities to achieve this goal including providing technical assistance and leading multi-stakeholder partnerships with private sector, non-governmental organizations, and professional associations. This position will support the teams within the GH/MCHN/MNH Division. More specifically, the incumbent will primarily support the Saving Lives @ Birth (SL@B) project, Every Preemie Scale (EP-Scale) project and the Survive and Thrive Global Development Alliance (GDA), as well as other division-wide duties as assigned.
Responsibilities:
DUTIES AND RESPONSIBILITIES
? Provides project management support, especially on the following projects ? Saving Lives @ Birth (SL@B), Every Preemie Scale (EP-Scale) and Survive and Thrive GDA.
? Assists technical staff in the preparation of various program documents and correspondence, such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
? Works with USAID staff on general management-related activities.
? Maintains/or provides assistance with administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
? Assists in determining quarterly accruals for funded projects.
? Researches, plans, analyzes, and organizes technical and/or statistical information and develops data for use in briefings, publications, and reports. Recommends statistical formats for reports, ensuring consistency with USAID standards.
? Drafts program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
? Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports and documents, and technical staff.
? Assists in development of technical presentations.
? Schedules meetings and webinars.
? Assists with using electronic equipment for webinars and videoconferences.
? Maintains program files and ensures that schedules and deadlines are met.
? Collects and makes arrangements for distribution of material to the USAID Missions, USAID/W offices, host country institutions, and cooperating agencies.
? Liaises with USAID colleagues and stakeholders to answer internal and external questions about maternal and newborn health projects.
? Provides administrative and knowledge management support to technical advisors.
? Support weekly Maternal Newborn Health team meetings.
Qualifications:
REQUIRED QUALIFICATIONS, EDUCATION and/or EXPERIENCE
The requirements listed below are representative of the knowledge, skill, and/or ability required:
? The position requires a Bachelor's degree and a minimum of 1 year of professional office experience.
? Proficiency in the use of Google and the Microsoft Office Suite is necessary; experience in the use of database applications is recommended.
? Candidates must be willing to work full-time.
? U.S. citizenship.
? A Secret security clearance is required and must be obtained.
REQUIRED TIME MANAGEMENT & ORGANIZATIONAL SKILLS
The requirements listed below are representative of the knowledge, skill, and/or ability required:
? The candidate must possess strong multi-tasking ability and the organizational skills and flexibility to move from one task to the next in rapid fashion.
? The candidate must possess a strong time management and task planning / prioritizing ability.
REQUIRED LANGUAGE SKILLS
The requirements listed below are representative of the knowledge, skill, and/or ability required:
? The candidate must possess strong oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.
? The candidate must possess the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is required.
REQUIRED MATHEMATICAL SKILLS
The requirements listed below are representative of the knowledge, skill, and/or ability required:
? The candidate must possess the ability to work with mathematical concepts such as probability and statistical inference, as well as the ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems is required.
? The candidate must possess the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REQUIRED REASONING & RECALL ABILITY
The requirements listed below are representative of the knowledge, skill, and/or ability required:
? The candidate must be able to apply a common sense understanding to carry out instructions furnished in written, oral, or diagram form.
? The candidate must be able to absorb, retain, and effectively recall (or know where/how to access) program and management details.
CERTIFICATES, LICENSES, REGISTRATIONS
? None required.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.
CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Please submit your resume online at https://careers-camris.icims.com.
CAMRIS and IAP are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.
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