Program Assistant- Office of HIV/AIDS- Research Division

Overview:
Opportunity in Crystal City, VA
CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today's most effective, evidence-based best practices to improve the lives of people around the world.
The United States Agency for International Development (USAID) has contracted through CAMRIS International partnered with IAP World Services Inc. (IAPWS), to recruit and hire qualified individuals for the following position:
Title: Program Assistant
United States Agency for International Development/Bureau for Global Health/Office of HIV/AIDS/Division of Research
Application Deadline: n/a
GENERAL DESCRIPTION
The Program Assistant provides support to technical staff, performing a variety of both routine and complex administrative and analytical duties. These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures. This position has potential for professional development and training. To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.
SPECIFIC DESCRIPTION
This position provides support to the Research Division in the Office of HIV/AIDS, and is a member of the Implementation Science Branch.
Responsibilities:
GENERAL DUTIES AND RESPONSIBILITIES
Assists technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
Works with USAID staff on general management-related activities.
Maintains/or provides assistance with administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
Assists in determining quarterly accruals for funded projects.
Researches, plans, analyzes, and organizes technical and/or statistical information and develops data for use in briefings, publications, and reports. Recommends statistical formats for reports, ensuring consistency with USAID standards.
Drafts program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
Collects and compiles data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports and documents, and technical staff. Ensures that schedules and deadlines are met.
Maintains program files.
Collects and makes arrangements for distribution of material to the USAID missions, USAID/W offices, host country institutions, and cooperating agencies.
Performs other duties as assigned.
SPECIFIC DUTIES AND RESPONSIBILITIES
Assist Research Division in review of research and evaluation papers, proposals, work plans, reports and research protocols.
Assist in developing and maintaining research knowledge management systems including databases, shared drives and websites
Assist in project management including communication with partners, coordination with OAA, budget tracking, accrual reporting and tracking of project deliverables
Provide logistical and technical support to Research Division in biomedical and implementation science program implementation, including relevant technical assistance to field Missions
Assist with development of program planning activities such as Country Operational Plan (COP) and Headquarters Operational Plan (HOP).
Organize regular calls with field Missions and implementing partners, prepare agenda and minutes and follow up on action items.
Assist in developing technical updates and other technical/policy communication to the field.
Support the Implementation Science Branch of the Research Division, by coordinating bimonthly Branch Meetings; and contributing towards Branch activities.
Coordinate the tracking and organization of financial and technical project information for annual portfolio reviews and budget requests
Qualifications:
REQUIRED QUALIFICATIONS, EDUCATION and/or EXPERIENCE
The requirements listed below are representative of the knowledge, skill, and/or ability required:
The position requires a Bachelor's degree, preferably in social, behavioral or biological sciences and a minimum of 1 year of professional office experience.
Proficiency in the use of Google and the Microsoft Office Suite is necessary; experience in the use of data base applications is recommended. A strong candidate would have superior writing skills, quantitative aptitude and editing capabilities.
Candidates must be willing to work full-time.
U.S. citizenship.
At a minimum, a Facilities Access Clearance is required and must be obtained.
LANGUAGE SKILLS
Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
CERTIFICATES, LICENSES, REGISTRATIONS
None.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.
CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Please submit your resume online at https://careers-camris.icims.com.
CAMRIS and IAP are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.
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