Program Assistant- PDMS

Overview:
Opportunity in Crystal City, VA
CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today's most effective, evidence-based best practices to improve the lives of people around the world.
The United States Agency for International Development (USAID) has contracted through CAMRIS International partnered with IAP World Services Inc. (IAPWS), to recruit and hire qualified individuals for the following position:
Title: Program Assistant (Executive Assistant)
United States Agency for International Development/Bureau for Global Health/ Office of Professional Development and Management Support (GH/PDMS)
Application Deadline: Open until filled
GENERAL DESCRIPTION:
The Program Assistant (Executive Assistant) provides direct support to the Office of Professional Development and Management Support (PDMS), specifically in support of the Director, performing a variety of both routine and complex administrative and analytical duties. These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents, designing and maintaining spreadsheets in support of information tracking systems, and facilitating correspondence between the Bureau for Global Health and other bureaus and offices within the Agency. The Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures. This position has potential for professional development and training. To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.
Responsibilities:
Facilitates correspondence between the Bureau for Global Health and other bureaus and offices in the Agency, ensuring that all documentation and correspondence meet deadlines, are complete, and are in compliance with USAID rules, regulations, and standards.
Supports the Office Director with coordination of meeting requests, preparation and follow up.
Receives and escorts visitors within the USAID office space.
Analyzes, organizes and formats technical information for use in briefings, presentations, publications and correspondence, ensuring consistency with USAID standards. Analyzes and edits program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
Upon request, schedules appointments and maintains calendar for the PDMS Director and/or Deputy Director, using knowledge of ongoing and ad hoc activities and meetings, and office priorities. Prepares meeting agendas, notifies participants, reserves and communicates call-in phone number, assembles background materials, sets up and ensures proper functioning of appropriate equipment.
Collects and makes arrangements for distribution of material to the USAID missions, USAID/Washington offices, host country institutions, and cooperating agencies.
Maintains and provides assistance with administrative, information, and correspondence tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
Organizes and maintains electronic filing systems on the PDMS shared directory.
Organizes and maintains hard copy filing systems, in PDMS.
Assists with meeting and/or conference room set-up, e. print, collate and copy hand-out materials; coordinate the room set up to ensure laptop, projection pointer and organize the chairs, etc.
Ensures that schedules and deadlines are met.
Maintains correspondence and program files.
Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required:
The position requires a bachelor's degree and a minimum of one year of professional office experience.
Proficiency in the use of Google and the Microsoft Office Suite is necessary; experience in the use of data base applications is preferred.
Candidates must have a strong interest in organizational management.
Candidates must be willing to work full-time.
U. S. citizenship.
A Secret-level security clearance is required and must be obtained.
Required Skills
The requirements listed below are representative of the knowledge, skill, and/or ability required:
The candidate must possess strong oral communications skills and the ability to read, analyze, and interpret general business periodicals.
The candidate must possess strong written communications skills with a keen attention to grammatical detail and proper punctuation.
The candidate must possess strong organizational skills in order to keep track of multiple tasks and deadlines at a time.
The candidate must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is required.
Required Mathematical Skills
The requirements listed below are representative of the knowledge, skill, and/or ability required:
The ability to work with mathematical concepts such as probability and statistical inference, as well as the ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems is required.
The candidate must possess the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Required Reasoning Ability
The requirements listed below are representative of the knowledge, skill, and/or ability required:
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand and walk.
The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Work Environment
The Program Assistant will work in a fast-paced environment in an active office.
This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.
CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Please submit your resume online at https://careers-camris.icims.com.
CAMRIS and IAP are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.
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