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GAI Program and Administrative Assistant

Responsibilities:
  • Administrative support to GAI Faculty and Staff. Handling reimbursement requests as directed, program coordination and management including event marketing and recruiting, event timelines and task lists, communication with participants and speakers, preparation of event materials, event follow-up and reporting.
  • Website, Social Media, Database support and maintenance and marketing materials.
  • Other duties as assigned, but not limited: to booking travel, creating travel itinerary for GAI professors, managing speaking engagements, formatting documents, maintaining office and faculty calendars, and other administrative work critical to GAI s mission.

Required Qualifications:

  • A Bachelor s Degree or equivalent combination of education and work experience.
  • Professional candidate with experience in an admin assistant role or equivalent.
  • Excellent organizational skills, proven ability to juggle multiple tasks and priorities effectively.
  • Highly self- motivated, detail oriented, accuracy driven, ability to advance projects in a self-directed way.
  • Professional demeanor with strong and effective written and oral communication skills and ability to interact with high-level professionals.
  • Superior skills in Microsoft Office products, InDesign or Publisher, and strong database experience and willingness to learn new software.
  • Able think independently and flexibility in responding to new projects and assignments as they arise.

Preferred Qualifications:

  • Demonstrated proficiency in Microsoft Office programs.
  • Experience with social media platforms.


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